Download our premium scope management plan template in project initiation phase of project life-cycle. First of all, you need to have a clear picture about the scope of the project. Project’s scope is basically the main objectives and goals of the project.
Project scope also highlights the deliverable of the project and gives insight about the tasks and budget that will ultimately lead you towards the outcomes of the project. Scope not only defines the goals but also helps in assigns the team roles and budget allocation.
Most important part of project planning process.
A Scope Management Plan Template is a document that outlines the approach and strategies for managing the scope of a project. It is typically created as part of the project management process and serves as a guide to ensure that the project stays within its defined boundaries and objectives.
The template usually includes the following sections:
- Introduction: This section provides an overview of the purpose and objectives of the scope management plan.
- Project Scope: It describes the project’s scope in detail, including the deliverables, objectives, and boundaries. It clarifies what is included in the project and what is not.
- Scope Statement: This section includes a formal statement that defines the project’s scope, objectives, and major deliverables. It serves as a reference point for all project stakeholders.
- Scope Change Management: It outlines the process for managing changes to the project scope. This includes the procedures for requesting, reviewing, approving, and implementing scope changes.
- Scope Verification: This section explains how the project team will validate and confirm that the deliverables meet the defined scope and quality standards.
- Scope Control: It describes the mechanisms for monitoring and controlling the project scope. This includes establishing a baseline, tracking changes, and taking corrective actions to prevent scope creep.
- Roles and Responsibilities: This section identifies the key stakeholders involved in scope management and their respective roles and responsibilities.
- Communication Plan: It outlines the communication channels, frequency, and methods for sharing scope-related information with project stakeholders.
- Documentation: This section specifies the types of documents and records that will be maintained throughout the project to support scope management activities.
- Glossary: It includes a list of key terms and definitions related to scope management to ensure consistent understanding among project team members.
The purpose of using a Scope Management Plan Template is to provide a standardized structure and guidelines for effectively managing the scope of a project. It helps project managers and stakeholders to have a clear understanding of the project’s boundaries, objectives, and processes for scope change control.
What is a Scope Management Plan?
Now, if we talk about scope management, it is done by the project manager and other team leads of the project. Itt is actually defining the scope of the project then explaining it to the team, making progress or development on it, having a structured approach and verification of the scope. Project managers use this scope management plan to map out the project’s plan in a better way.
Scope management also helps in better task association and budget allocation simultaneously. Scope plan gives the information about the work process. Control and monitor these processes, tracking the progress to keep the project in the boundaries of the scope. It also helps in successful closure of the project by complete audit of the deliverables.
Scope Management PMBOK
Project Management Body of Knowledge (PMBOK) recently made project scope management part of it and put forward some guidelines to make the plan better. According to PMBOK, scope manage has 6 processes.
Related Article: Project Document
- Plan Scope Management:
Planning is the most important part of project management. It helps in scope planning as well by clearly defining the scope of the project and checking how the things will be managed throughout the project. Having good control over the project can give you better improvisation.
- Collect Requirements:
Noting down all the requirements helps the project in the later stages. Some projects have an extensive list of requirements. For example, a construction plan has a lot of stuff to manage. Right documentation of the project requirements is the second step of project scope management.
- Define Scope
When the requirements are compiled, it is easier to write the scope statement. Scope statement has its own specific rules and templates.
- Create WBS:
Work Break Structure helps to plan the activities of the project without clashes. It divides the large tasks into smaller ones, assigns them to the team and adds a starting and ending date along with the cost. Starting and ending dates of tasks keeps you updated about the timeline of the project.
- Validate Scope:
Scope validation is another part of project scope management. It formally accepts the deliverables of the project. Only verbal approval sometimes creates great confusion. It is always better to have proper documentation.
- Control Scope:
A good scope is not just well defined but also well controlled. You might experience some changes by the team or stakeholders as the project progresses. But it depends on the project manager to control the change in scope and keep the project on the right track.
Key Features of Scope Management Plan.
Some key features of the scope plan plan are mentioned below.
- Plan Scope
- Collect Requirements
- Define Scope
- Create WBS
- Validate scope
- Control Scope
How to Write a Scope Management Plan?
It can greatly affect the project’s process. The scope changes in the later phases as the picture becomes clear. A good project manager is one who has a grip of the scope and knows how to deal with change. Here are some steps that you can follow to write a Scope management plan.
- You need to identify the key requirements of the project and also the stakeholders.
- After requirement identification, make a detailed scope statement that highlights objectives and goals of the project.
- To map out all the tasks of the project create a well defined work breakdown structure.
- Plan further tasks according to the work breakdown structure.
- Assign roles and responsibilities to the team.
- Do proper documentation about the acceptance of deliverables of the project.
- Scopes evolve as the project progresses, keep a control on it, monitor the change and make changes in the scope statement accordingly.
Project Scope Management Plan Template helps the project manager to develop the Plan. It’s the template that helps efficient and timely consideration of every Process. Check risk assessment plan before this, due to the connection between them.
Project Scope Management Plan Template
It provides a way to explain the project scope, how it will be develop, monitor, control and verify. Without Effective Scope Management, the chances for project successful completion are low. The project manager supervises the project scope to complete all the work of a project and nothing more. The template also describes the role and responsibility of each individual link to a project.
When we consider project scope, we refer the sum of all activities, products, results, and services that are distributed as the project. SM Plan Template is designed to provide the sum of all the project work. The Scope Management Plan is an ancillary plan of a Project Management Plan.
A project manager develops the SM Plan. For most projects, the project manager requires inputs from others as the project scope is described. Inputs to SM consist of accept ancillary plans of the Scope Management Plan, the project document, project environmental factors, and organizational process assets.
Why use this Project Scope Management Plan Template?
Good Scope Process ensures that all recommendations and compulsory work are included in the project to complete the project. This Scope Plan Template will help you to make a good plan and structure SM Process for your project. As a project manager, it is your liability to make sure Effective SM during the project life-cycle by implementing a well-structured and plan approach to Scope Management.
A vital element of Project Management is the capability to maintain the project scope from its initiation to closure. This Scope Template enables you to make a framework for Effective Scope Management Plan. All important details and information about project nature are enclosed in this Management Plan. The several stages to creating a Scope Management Plan are:
- Collecting the requirements
- Assigning roles and responsibilities
- Defining scope and creating work breakdown structure (WBS)
- Monitor and validate scope
- Manage and control the scope
It also helps to translate end-user requirements into deliverables. This Scope Plan Template also helps in communication that must occur between different groups or parties make sure the success of a project.